The Buyer hereby orders and the supplier, by accepting the purchase order, agrees that it will supply the Goods or Services specified overleaf upon and subject to these conditions which shall govern the Contract to the exclusion of any other terms and conditions. Any reference overleaf to the supplier’s quotation, specification, price list or like document shall be solely for the purpose of describing the Goods to be supplied and no terms and conditions endorsed upon, delivered with or referred to in such apply to the Contract.
2.1 In these Conditions:-
| “Business Day” | means any day other than a Saturday, Sunday or bank holiday; |
| “the Buyer” | means BCQ Solutions Ltd a company registered in England under number 15062973 whose registered office is at Oak House Falcon Road, Sowton Industrial Estate, EX2 7NU; |
| “these Conditions” | means the standard terms and conditions of purchase set out in this document and (unless the context otherwise requires) includes any special terms and conditions agreed in writing between the Buyer and the Seller; |
| “the Contract” | means the contract for the sale and purchase of the Goods or Services constituted by the Seller’s acceptance of the Order in accordance with these Conditions; |
| “the Delivery Address” | means the address stated on the Order for delivery of the Goods or Services; |
| “the Goods or Services” | means the goods or services (including any instalment of the goods or services any part of them) described in the Order; |
| “the Order” | means the Buyer’s purchase order to which these Conditions are annexed; |
| “the Price” | means the Price of the Goods or Services; |
| “the Seller” | means the person so described in the Order; |
| “Specification” | includes any plans, drawings, data or other information relating to the Goods or Services; and |
| “Writing” | includes facsimile, transmission, electronic mail and comparable means of communication. |
2.2 Any reference in these Conditions to a statute or a provision of a statute shall be construed as a reference to that statue or provision as amended, re-enacted or extended at the relevant time.
2.3 The headings in these Conditions are for convenience only and shall not affect their interpretation.
3.1 The Order constitutes an offer by the Buyer to purchase the Goods or Services subject to these Conditions.
3.2 The Supplier shall accept the Order placed by the Buyer and a binding contract for the supply of the Goods or Services subject to these conditions, shall exist by whichever is the earlier of: -
3.2.1 the Supplier’s acceptance of the Order, in writing or orally, subject to these conditions; or
3.2.2 Delivery of Goods or Services
3.3 Any typographical clerical or other accidental error or omission in the Order placed by the Buyer or in any drawings specifications, instructions, tools or other material supplied by the Buyer, shall be subject to correction without any liability on the part of the Buyer.
3.4 No variation to the Contract shall be binding unless agreed in writing between the authorised representatives of the Buyer and the Seller.
4.1 The quantity, quality and description of the Goods or Services shall, subject as provided in these Conditions, be as specified in the Order and/or in any applicable Specification supplied by the Buyer to the Seller or agreed in writing by the Buyer.
4.2 Any Specification supplied by the Buyer to the Seller, or specifically produced by the Seller for the Buyer, in connection with the Contract, together with the copyright, design rights or any other intellectual property rights in the Specification, shall be the exclusive property of the Buyer. The Seller shall not disclose to any third party or use any such Specification except to the extent that it is or becomes public knowledge through no fault of the Seller, or as required for the purpose of the Contract.
4.3 The Goods or Services shall be marked in accordance with the Buyer’s instructions and any applicable regulations or requirements of the carrier, and properly packed and secured so as to reach their destination in an undamaged condition in the ordinary course.
4.4 The Seller shall not unreasonably refuse to take any steps necessary to comply with any request by the Buyer to inspect or test the Goods or Services during manufacture, processing or storage at the premises of the Seller or any third party prior to despatch, and to provide the Buyer with any facilities reasonably required by the Buyer for inspection or testing.
4.5 If as a result of inspection or testing the Buyer is not satisfied that the goods or services will comply in all respects with the Contract, and the Buyer so informs the Seller within seven days of inspection or testing, the Seller shall take such steps as are necessary to ensure compliance.
4.6 The Seller shall comply with applicable regulations or other legal requirements concerning the manufacture, processing, packaging and delivery of the Goods or Services.
4.7 The Seller warrants that it shall comply, and where applicable, ensure that its sub-contractors comply, with all applicable wage and hour, anti-slavery and human trafficking laws and shall not engage in human trafficking or use child or forced labour in connection with its supply of Goods or Services. Seller shall notify the Buyer as soon as it becomes aware of any actual or suspected slavery, child or forced labour, or human trafficking in its supply chain which has a connection with this PO.
4.8 The Seller shall provide a safe working environment for its employees, compliant to all local environmental, safety and health regulations. The seller will freely provide appropriate controls, safe work procedures, training and necessary protective measures and equipment as necessary to mitigate health and safety risks that may be present in the manufacture, processing, packaging and delivery of the Goods or Services.
4.9 The Seller shall endeavour to reduce energy and resource consumption, waste and emissions to the atmosphere, ground and water resulting from the manufacture, processing, packaging and delivery of the Goods or Services. Chemicals shall be handled in a way that is safe for humans and the environment.
5.1 The Price of the Goods or Services shall be as stated in the Order and, unless otherwise so stated, shall be:-
5.1.1 exclusive of any applicable value added tax (which shall be payable by the Buyer subject to receipt of a VAT invoices); and
5.1.2 inclusive of all charges for packaging, packing, shipping, carriage, insurance and delivery of the Goods or Services to the Delivery Address and any duties, imposts or levies other than value added tax.
5.2 No increase in the Price may be made (whether on account of increased material, labour or transport costs, fluctuation in rates of exchange or otherwise) without the prior consent of the Buyer in writing.
5.3 The Buyer shall be entitled to any discount for prompt payment, bulk purchase or volume of purchase customarily granted by the Seller, whether or not shown on its own terms and conditions of sale.
6 Payment
6.1 The Seller shall be entitled to invoice the Buyer on or at any time after delivery of the Goods or Services, as the case may be, and each invoice shall quote the number of the Order.
6.2 All invoices are to be provided by email to accounts@bcqsolutions.com and shall be dated no earlier than the date of submission to the Buyer. Backdated and retrospective invoices will not be accepted.
6.3 Unless otherwise stated in the Order, the Buyer shall pay the Price of the Goods or Services within 60 days after the end of the month of receipt by the Buyer of a proper invoice or, if later, after acceptance of the Goods or Services in question by the Buyer, but time for payment shall not be of the essence of the contract.
6.4 The Buyer shall be entitled to set off against the Price any sums owed to the Buyer by the Seller.
7.1 The Goods or Services shall be delivered to the Delivery Address or virtual location on the date or within the period stated in the Order, in either case during the Buyer’s usual business hours.
7.2 Where it is agreed in writing that the date of delivery of the Goods or Services is to be specified by the Seller after the placing of the Order, the Seller shall give the Buyer reasonable notice in writing of the specified date.
7.3 The time of delivery of the Goods or Services is of the essence of the Contract.
7.4 A packing note clearly quoting the number of the Order must accompany each physical delivery or consignment of the goods or services.
7.5 If the goods or services are to be delivered by instalments, the Contract will be treated as a single contract and not severable.
7.6 The Buyer shall be entitled to reject any Goods or Services delivered which are not in accordance with the Contract, and shall not be deemed to have accepted any Goods or Services until the Buyer has had a reasonable time to inspect them following delivery.
7.7 The Seller shall supply the Buyer in good time with any instructions or other information to enable the Buyer to accept delivery of the Goods or Services.
7.8 The Buyer shall not be obliged to return to the Seller any packaging or packing materials for the Goods or Services, whether or not any Goods or Services are accepted by the Buyer.
7.9 The Seller acknowledges that the Buyer has a legitimate commercial interest in the Goods or Services being delivered on the due date and that the Buyer should have an appropriate remedy if they are not so delivered. Accordingly, if the Goods or Services are not delivered on the due date then, without prejudice to any other remedy, the Buyer shall be entitled to deduct from the Price or (If the Buyer has agreed to pay any part of the price in advance of delivery) to claim from the Seller by way of liquidated damages for delay 5 percent of the Price for every week’s delay, up to a maximum of 50 percent of the price, without prejudice to claim any other remedy for any further delay in delivery once that maximum amount of liquidated damages has been reached.
7.10 The Buyer shall not be deemed to have accepted the Goods or Services until it has had 3 Business Days to inspect them following delivery or collection as the case may be. The Buyer shall also have the right to reject the Goods or Services as thought they had not been accepted for 31 days after any latent defect in the Goods has become apparent.
8.1 Where the Seller is not the manufacturer of the Goods or Services, the Seller shall endeavour to transfer to the Buyer the benefit of any warranty or guarantee given to the Seller.
8.2 The Seller warrants that (subject to the other provisions of these conditions upon delivery, and for a period of 6 months from the date of delivery), the Goods or Services shall:
8.2.1 be of satisfactory quality within the meaning of the Sale of Goods Act 1979;
8.2.2 be reasonably fit for purpose; and
8.2.3 be reasonably fit for any particular purpose for which the Goods or Services are being bought if the Buyer had made known the purpose to the Seller in writing and the Seller has confirmed in writing that it is reasonable for the Buyer to rely on the skill and judgement of the Seller.
8.3 The Seller shall not be liable for a breach of any of the warranties in condition 8.2 unless:
8.3.1 the Buyer gives written notice of the defect to the Seller, and, if the defect is as a result of damage in transit to the carrier, within 31 days of the time when the Buyer discovers the defect; and
8.3.2 the Seller is given a reasonable opportunity after receiving the notice of examining such Goods or Services and the Buyer (if asked to do so by the Seller) returns such Goods or Services to the Seller’s place of business at the Seller’s cost for the examination to take place there.
8.4 The Seller shall not be liable for a breach of any of the warranties in condition 8.2 if:
8.4.1 the Buyer makes any further use of such Goods or Services after giving such notice; or
8.4.2 the defect arises because the Buyer failed to follow the Seller’s oral or written instructions as to the storage, installation, commissioning, use or maintenance of the Goods or Services or (if there are none) good trade practice.
8.5 Subject to condition 8.3 and condition 8.4, if any of the Goods or Services do not conform with any of the warranties in condition 8.2 the Seller shall at its option repair or replace such Goods or Services (or the defective part) or refund the price of such Goods or Services at the pro rata Contract rate provided that, if the Seller so requests, the Buyer shall, at the Seller’s expense, return the Goods or Services or the part of such Goods or Services which is defective to the Seller.
9.1 Risk of damage to or loss of the Goods or Services shall pass to the Buyer upon delivery to the Buyer in accordance with the Contract.
9.2 The property in the Goods or Services shall pass to the Buyer upon delivery, unless payment for the Goods or Services has been agreed to be made prior to delivery, when it shall pass to the Buyer once payment has been made and the Goods or Services have been appropriated to the Contract.
10.1 The Buyer may assign the Contract or any part of it to any person, firm or company.
10.2 The Seller shall not be entitled to assign the Contract or any part of it without the prior written consent of the Buyer.
11.1 The Seller warrants to the Buyer that the Goods or Services:-
11.1.1 will, both at the time of delivery and for a reasonable period of time thereafter, be of the best available design, quality, material and workmanship and conform in all respects with the Order and Specification supplied or advised by the Buyer to the Seller;
11.1.2 will be free from defects in design, material and workmanship;
11.2.3 will correspond with any relevant Specification or sample; and
11.1.4 will comply with all statutory requirements and regulations relating to the sale of the Goods.
12.1 The Seller shall indemnify the Buyer in full against all liability, loss, damages, costs and expenses (including legal expenses) awarded against or incurred or paid by the Buyer as a result of or in connection with:-
12.1.1 breach of any warranty given by the Seller in relation to the Goods or Services;
12.1.2 any claim that the Goods or Services infringe, or that their importation, use or resale, infringes, the patent, copyright trade mark or other intellectual property rights of any other person, except to the extent that the claim arises from compliance with any Specification supplied by the Buyer;
12.1.3 any act or omission of the Seller or its employees, agents or sub- contractors in supplying, delivering or installing the Goods or Services.
12.1.4 all claims by the customers of the Buyer (and their sub-buyers) arising out of any breach whatever by the Seller of this contract for sale.
13.1 Nothing in this Agreement excludes or limits the liability of either Party in respect of:
13.1.1 death or personal injury caused by its negligence (including negligence of its employees, agents or contractors);
13.1.2 any indemnity given in this Agreement;
13.1.3 fraud and/or fraudulent misrepresentation;
13.1.4 liability which may not otherwise be limited or excluded under applicable law; or
13.1.5 where the Supplier is the Party liable, loss of or damage to physical property.
14.1 Without prejudice to any other right or remedy which the Buyer may have, if any Goods or Services are not supplied in accordance with, or the Seller fails to comply with, any of the terms of the Contract the Buyer shall be entitled to avail itself of any one or more of the following remedies at its discretion, whether or not any part of the Goods or Services have been accepted by the Buyer:
14.1.1 to rescind the Order;
14.1.2 to reject the Goods or Services (in whole or in part) and return them to the Seller at the risk and cost of the Seller on the basis that a full refund for the Goods or Services so returned shall be paid forthwith by the Seller;
14.1.3 at the Buyer’s option to give the Seller the opportunity at the Seller’s expense either to remedy any defect in the Goods or Services or to supply replacement Goods or Services and carry out any other necessary work to ensure that the terms of the Contract are fulfilled;
14.1.4 to refuse to accept any further deliveries of the Goods or Services but without any liability to the Seller;
14.1.5 to carry out at the Seller’s expense any work necessary to make the Goods or Services comply with the Contract; and
14.1.6 to claim such damages as may have been sustained in consequence of the Seller’s breach or breaches of the Contract.
15.1 Without prejudice to the Buyers rights under this Agreement, the Seller shall take out and maintain with reputable insurers such policies of insurance as may be necessary in accordance with GIP to insure the Seller against all manner of risks that might arise out of the acts or omissions of the Seller or otherwise in connection with the Seller’s performance of its obligations under this Agreement, including, without limitation, the following risks at the levels stated unless otherwise agreed:
15.1.1 public liability: not less one million pounds (£1,000,000) cover in respect of any one incident;
15.1.2 loss or destruction of the Buyers property of not less than one million pounds (£1,000,000) cover in respect of any one incident;
15.1.3 professional negligence: not less than one million pounds (£1,000,000) cover in respect of any one incident;
15.1.4 employer’s liability: not less than one million pounds (£1,000,000) cover in respect of any one incident; and
15.1.5 such other risks in such amounts as may from time to time be reasonably specified by the Buyer.
15.2 The Seller shall, on request submit to the Buyer accurate details of its insurance cover together with documentary evidence that such insurance remains properly maintained.
15.3 The Seller shall:
15.3.1 not cause or permit any insurance cover or policy to become void or voidable; and
15.3.2 immediately notify the Buyer in writing of any cancellation notice received from any insurer or of any material change in cover type or amount of insurance.
15.4 The Seller shall notify the Buyer and keep it informed and up-dated in writing of any employer’s liability or public liability incident with a potential to cause reputational risk to the Buyer.
16.1 The Buyer shall be entitled to cancel the Contract in respect of all or part only of the Goods or Services by giving notice in writing to the Seller at any time prior to delivery or performance, in which event the Buyer’s sole liability shall be to pay to the Seller the Price for the Goods or Services in respect of which the Buyer has exercised its right of cancellation, less the Buyer’s reasonable estimate of the Seller’s net saving of cost arising from cancellation.
16.2 The Buyer shall be entitled to terminate the Contract without liability to the Seller by giving notice to the Seller at any time if:-
16.2.1 the Seller makes any voluntary arrangement with its creditors (within the meaning of the Insolvency Act 1986) or (being an individual or firm) becomes bankrupt or (being a company) becomes subject to an administration order or goes into liquidation (otherwise than for the purpose of amalgamation or reconstruction; or
16.2.2 an encumbrancer takes possession, or a receiver is appointed, of any of the property or assets of the Seller; or
16.2.3 the Seller ceases or threatens to cease, to carry on business; or 14.2.29the Buyer reasonably apprehends that any of the events mentioned above is about to occur in relation to the Seller and notifies the Seller accordingly.
17.1 In the event that either party is prevented from fulfilling its obligations under this Agreement by reason of any supervening event beyond its control including but not limited to war, national emergency, flood, earthquake, strike or lockout (subject to Sub-clause 15.2) the party shall not be deemed to be in breach of its obligations under this Agreement. The party shall immediately give notice of this to the other party and must take all reasonable steps to resume performance of its obligations.
17.2 Sub-clause 15.1 shall not apply with respect to strikes and lockouts where such action has been induced by the party so incapacitated.
17.3 Each party shall be liable to pay to the other damages for any breach of this Agreement and all expenses and costs incurred by that party in enforcing its rights under this Agreement.
17.4 If and when the period of such incapacity exceeds 6 months then this Agreement shall automatically terminate unless the parties first agree otherwise in writing.
18.1 All communications between the parties about the Contract shall be in writing and delivered by hand or sent by pre-paid first class post or sent by fax or sent by electronic mail:
18.1.1 (in case of communications to the Seller) to its registered office or such changed address as shall be notified to the Buyer by the Seller; or
18.1.2 (in the case of the communications to the Buyer) to the registered office of the addressee (if it is a company) or (in any other case) to any address of the Seller set out in any document which forms part of the Contract or such other address as shall be notified to the Seller by the Buyer.
18.2 Communications shall be deemed to have been received:
18.2.1 if sent by pre-paid first class post, two Business Days after posting (exclusive of the day of posting); or
18.2.2 if delivered by hand, on the day of delivery; or
18.2.3 if sent by fax or electronic mail on a Business Day prior to 4.00 pm, at the time of transmission and otherwise on the next Business Day.
18.3 Communications addressed to the Buyer shall be marked for the attention of the originator of Order.
18.4 Any notice required or permitted to be given by either party to the other under these Conditions shall be in writing addressed to that other party at its registered office or principal place of business or such other address as may at the relevant time have been notified pursuant to this provision to the party giving the notice.
No waiver by the Buyer of any breach of the Contract by the Seller shall be considered as a waiver of any subsequent breach of the same or any other provision.
If any provisions of these Conditions are held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Conditions and the remainder of the provisions in question shall not be affected thereby.
A person who is not a party to the Contract shall have no rights under this Contract pursuant to the Contracts (Rights of Third Parties) Act 1999.
The Contract shall be governed by the laws of England and Wales and the parties agree to submit to the exclusive jurisdiction of the English and Welsh courts.
1 Osier Way
Swan Business Park
Buckingham
MK18 1TB
01280 824000
info@bcqsolutions.com
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